Grant Reporting Guidance
Resources for State Funds and Dental & Behavioral Health Expansion Grant Programs
FAFCC will collect progress updates from grantees through three narrative reports.
- First Narrative Report: due Wednesday, January 15, 2025
(reporting period July 1 to December 31, 2024) - Second Narrative Report: due Tuesday, April 15, 2025
(reporting period January 1 to March 31, 2025) - Third Narrative Report: due Tuesday, July 15, 2025
(reporting period April 1 to June 30, 2025)
Grantees are encouraged to review the NOFAs and participate in the informational webinars (see below) prior to completing reports. All reports must be submitted in Salesforce, but a preview of the report questions can be found here .
Expenditure Documentation
Expenditure documentation is required with the submission of all Narrative Report and should include expenses for each awarded budget categories (invoices, pay stubs, receipts, Quickbooks export, etc.).
Patient Services and Annual Valuation Report
The Patient Services and Annual Valuation Report is required at the end of the grant cycle and will be collecting data from July 1, 2024 to June 30, 2025. FAFCC is required to provide the Department of Health with a report that documents the number of clients served by member clinics, the types of services provided, and the number of appointments per client.
The Patient Services and Annual Valuation Report is due Tuesday, July 15, 2025. (Coming soon)
Report Evaluation
Each Narrative Report will be scored on a 30-point scale. The Patient Services and Annual Valuation Report will be worth an additional 10 points, for a total of 100 potential points for the grant cycle. This aggregate score will guide funding decisions for the next grant cycle.
Informational Webinars
FAFCC will host informational webinars for applicants and grantees throughout the cycle and will post all recordings to our YouTube Channel. You are strongly encouraged to review these webinars prior to completing your grant proposals and reporting. Dates and registration links are posted for the 2024-25 cycle.
Reallocation Request
Grant funds were awarded into budget categories. Grantees may request a reallocation of funds to better achieve their objectives and meet the June 30, 2025 spend-down deadline. (Requests are needed for budget category shifts but not for line-item expenditures within a category.)
All requests must be approved by FAFCC. Upon approval, grantees will receive an addendum confirming changes to their grant agreement. Submit your request through the Salesforce portal. Go to "My Request," click "View" for the appropriate Grant Program, select "Assistance," and choose "Reallocation." Complete all applicable fields and e-sign. Click "Next" to submit your request. |
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- Strategy Sessions: Schedule a time to meet with the Director of Grants & Quality Data regarding your narrative report
- Review the Grant Reporting Guidance document
View a Google Calendar for the 2024-25 Grant Cycle here. (Dates are subject to change.)
ADDITIONAL LINKS
Patient Services Report (PDF for viewing only)
- Upcoming webinar information can be found on our events calendar.
- Visit our YouTube Channel for recordings of past webinars.
You will access grant materials through the Salesforce portal. Only one Project Liaison per organization will have a Salesforce login.
What if I have a technical related issue?For any technical difficulties, please contact kendall@fafcc.org.
If you have access to your account but have forgotten your password, please follow the “forgot your password” prompt provided by Salesforce.
What if I have questions regarding the content of the Report?
We encourage all awardees to read the Notice of Funding Availability (NOFA) in its entirety, in addition to viewing all webinars. If no source answers your question, contact kendall@fafcc.org for more information.